Everything about the AiMail inbox: composing, organizing, rules, external accounts and migration.
Inbox basics
The AiMail inbox groups messages into threaded conversations and keeps Drafts, Sent and Outbox in sync across all your devices in real time. Attachments are previewed inline — PDF, Word and Excel files open in the built-in document viewer without downloading.
Threaded conversations
Replies and forwards are grouped so you always see the full context of a discussion.
Bulk actions
Select many messages to archive, move, label, mark or delete in one action.
Advanced search
Filter by sender, date range, attachment, folder or label — or just ask Iris in plain language.
Risk detection
Suspicious senders, malicious URLs and phishing patterns are flagged automatically before you click.
Composing and sending
The composer is a rich-text editor with formatting, inline images, link previews and per-identity signatures. Iris can draft the entire message from a one-line instruction, or refine what you have written.
- 1
Open the composer
Click Compose, or tell Iris: "compose an email to <name>".
- 2
Write or generate
Type normally, or use the AI panel to generate a draft, change the tone or shorten the text.
- 3
Add recipients and review
Recipient suggestions come from your contact history. Tracking and read receipts can be toggled per message.
- 4
Send or schedule
Send immediately, or schedule the message — it waits in the Outbox until the chosen time.
Rules and filters
Mail rules run on the server, so they apply no matter which device receives the message. Combine conditions (sender, subject, keywords, has-attachment) with actions (move, label, forward, mark read, notify).
Instead of building dozens of rules, enable AI Categorization in Settings → AI. Iris files newsletters, receipts, social updates and priority mail into smart categories automatically.
External accounts (Gmail, Outlook, IMAP)
AiMail manages external mailboxes alongside your Aiinak address. Gmail and Outlook connect with one-click OAuth; any other provider can be added with IMAP/SMTP credentials.
| Provider | Connection | Sync |
|---|---|---|
| Gmail / Google Workspace | OAuth (one click) | Two-way, real time |
| Outlook / Microsoft 365 | OAuth (one click) | Two-way, real time |
| Any IMAP provider | IMAP + SMTP credentials | Two-way, polled |
Migrating from another provider
The Email Migration tool imports your full history — folders, labels and attachments — from an existing account into AiMail. Migration runs in the background; you can keep working while it completes.
- 1
Open Settings → Migration
Choose the source provider and authenticate.
- 2
Select folders
Import everything, or pick specific folders and date ranges.
- 3
Start and monitor
Progress is shown per folder. You are notified when the import finishes.
Large mailboxes (50 GB+) are throttled by the source provider, not by AiMail. Expect imports of that size to take several hours.