Sharing & Permissions

Ways to share

Smart Drive offers two ways to share: invite specific people with the exact level of access they need, or create a public link anyone can open. Both can be changed or revoked at any time, and every share is listed on the file's Sharing panel so you always know who has access.

Granular permissions

Give each person exactly the access they need — from view-only up to full management.

Public links

Generate a link for people outside your workspace, with access controls applied to the link itself.

Access controls

Restrict downloads, set expiry, and revoke access instantly when a share is no longer needed.

Share-link analytics

See how often each link is opened so you know whether the recipient actually viewed the file.

Permission levels

Level	Can do	Best for
Viewer	Open and preview the file	Sharing finished documents for reference
Downloader	View and download a copy	Delivering files the recipient needs to keep
Editor	View, download, rename and replace the file	Collaborating on working documents
Manager	Everything above, plus change sharing settings	Trusted teammates who manage access for you

Creating a public link

1
Open the Sharing panel
Select the file or folder and choose Share from the toolbar or context menu.
2
Create the link
Switch on the public link and pick its access level and controls, such as download permission or an expiry date.
3
Copy and send
Copy the link and share it anywhere. You can rotate or disable the link later without affecting people you invited directly.

Public means public

Anyone who has a public link can use it within the controls you set. For sensitive files, invite people individually instead, or add an expiry date to the link.

Share-link analytics

Every public link records how many times it has been opened and when it was last accessed. Check the Sharing panel to confirm a recipient viewed the file, spot links that are still being used, and clean up the ones that are not.