Procurement
From requisition to paid invoice: RFQs, purchase orders, supplier management and vendor scoring.
The purchase lifecycle
Procurement follows a clear path: a requisition states what the business needs, an RFQ collects supplier quotes, and a purchase order commits to the best one. Each step can require approval, so spend is controlled before money is committed.
- 1
Raise a requisition
Any authorized user requests items; approvers sign off according to your approval limits.
- 2
Send RFQs
Invite quotes from one or more suppliers and compare prices, lead times and terms side by side.
- 3
Issue the purchase order
Convert the winning quote into a PO. The warehouse receives against it when goods arrive.
Invoices, payments and returns
Purchase invoices are matched to purchase orders and goods receipts so you only pay for what was ordered and delivered. Record payments against open invoices, and process purchase returns when goods fail inspection or arrive damaged.
An invoice that does not match its PO and receipt quantities is held for review instead of being posted. Resolve the discrepancy with the supplier before approving payment.
Supplier management and scoring
Keep every supplier's terms, contacts and history in one place — and let the numbers tell you who to buy from next.
Supplier records
Payment terms, currencies, contacts and the full document history per supplier.
Vendor evaluation & scoring
Score suppliers on price, quality and delivery to standardize how you compare them.
Reliability analysis
Track on-time delivery and rejection rates over time to spot suppliers that are slipping.
Procurement dashboard
The procurement dashboard summarizes open requisitions, POs awaiting delivery, unpaid invoices and supplier performance in one view, so buyers always know where attention is needed first.