Inventory & Warehouse
Accurate stock across every warehouse, location and bin — receiving, counting, valuation, tracking and replenishment.
Items and stock
Everything starts with item master data: codes, units, categories and supplier mappings that tie each item to the vendors who supply it. Stock levels are tracked per warehouse in real time, so a sale, receipt or transfer anywhere in the business is reflected immediately everywhere else.
Item master data
One record per item with units, categories, barcodes and default accounts.
Multi-warehouse stock
Live on-hand, reserved and available quantities for every warehouse.
Supplier mappings
Link items to suppliers with their part numbers and prices for faster purchasing.
Stock transfer orders
Move stock between warehouses with in-transit visibility and confirmation on receipt.
Locations, bins and tracking
Inside each warehouse you can define locations and bins, so pickers know exactly where an item sits. Lot and serial tracking record which batch or unit went where — essential for recalls, warranties and expiry management.
| Tracking method | Best for | What it records |
|---|---|---|
| Lot tracking | Batch-produced or perishable goods | Lot number, quantity and expiry per movement |
| Serial tracking | High-value individual units | A unique serial for every single unit |
| Bin locations | Large or busy warehouses | The exact shelf or bin holding the stock |
Receiving and counting
Goods receipt notes record what actually arrived against a purchase order, while adjustments and cycle counts keep the system aligned with physical reality without shutting the warehouse down for a full stocktake.
- 1
Receive against the PO
Create a goods receipt note and confirm quantities, lots or serials as they arrive.
- 2
Schedule cycle counts
Count a rotating slice of items regularly instead of everything at once.
- 3
Post adjustments
Approve count differences as adjustments — the ledger and valuation update automatically.
Valuation and replenishment
Valuation and costing keep the financial value of your inventory current with every movement, feeding straight into your financial statements. On the replenishment side, reorder proposals watch stock levels and demand, then suggest what to buy before you run out.
Reorder proposals can flow directly into draft purchase orders generated by the Nexus AI engine — review, adjust and send to the supplier in minutes.