Real-Time Collaboration

Edit workbooks together: how multi-user editing works and how to keep shared sheets tidy.

Editing together

AI Sheets runs a real-time collaboration service, so a workbook is never locked to one person. Open the same workbook as a teammate and you both edit live — their changes appear in your grid within moments, and recalculation reflects everyone's edits.

Multi-user editing

Several people can type, format and build formulas in the same workbook at once.

Live updates

Edits sync continuously — no saving, refreshing or passing files around.

Shared recalculation

When a collaborator changes an input cell, your dependent formulas update too.

Avoiding collisions

Real-time sync handles simultaneous edits gracefully, but two people typing into the same cell at the same moment still means one value wins. A little structure keeps shared workbooks calm.

Divide by sheet

Give each collaborator their own sheet or region to own — for example one sheet per team for data entry, with a shared summary sheet of formulas that nobody edits directly.

Good practices for shared workbooks

1
Agree on structure first
Decide which sheets hold raw data and which hold calculations before inviting the team in.
2
Name sheets clearly
Rename tabs so collaborators land in the right place — "Q3 Input" beats "Sheet2".
3
Keep formulas centralized
Concentrate calculations on a summary sheet so accidental edits to logic are easy to spot.